The 2025 Palm Springs Winter Warm-Up presented by American Airlines

February 13-16, 2025

Registration is now open

The Winter Warm-Up presented by American Airlines is the NGPA’s flagship West Coast event, which is held at the beginning of the year and is by far our largest yearly gathering. Warm weather, a uniquely Southwest landscape, and miles of blue skies make Palm Springs, CA the perfect spot for a mid-winter fly-in. 


WWU Registration FAQ

When will registration open?

Registration is now open on a first come first serve basis. 

What is the cost of registration?

When is the latest I can register?

Tickets/registrations for our events are sold on a first-come first-served basis. Therefore, we strongly encourage you to register as soon as possible to ensure you get access to all the events. Our registration platform will formally close on Friday, February 14th, 2024 at 11:59pm ET to any new registrations.

Does NGPA offer tickets for sale at the door of events?

We strongly encourage all attendees to register in advance. Limited space may be available at the door for select events highlighted below. Events not highlighted below will not offer walk-up space.

  • Thursday Night Reception - Limited walk-up tickets may become available 45 minutes after the event starts, only if registered attendee attrition supports walk-up space.

  • Friday Night Reception - Limited walk-up tickets may become available 45 minutes after the event starts, only if registered attendee attrition supports walk-up space.

  • Sunday Drag Brunch - Limited walk-up tickets may become available 10 minutes after the event starts, only if registered attendee attrition supports walk-up space.

Why is walk-up entry limited and/or not available for some events?

NGPA’s vendors and catering companies require headcounts and financial commitments at least a week before our event. Therefore, NGPA can only plan for a small amount of walk-up tickets without putting the organization at financial risk in assuming attendance and the potential loss from overestimating attendance from walk-up ticket revenue. Additionally, catering companies need to order and prepare the correct amount of food for our events to avoid service issues or disruptions. Walk-up tickets make it extremely difficult for NGPA and our catering companies to properly purchase and prepare the correct amount of food and beverage. It is in the financial interest of our organization, members, and donors to closely monitor and limit walk-up capacity for events.

How can I meet with airline and aviation companies?

Present companies will have a booth on the Industry Expo floor on Thursday and Friday. This is your opportunity to meet with company representatives as they are available. Some companies may offer scheduled one-on-one sessions to meet with a recruiter. NGPA will make this information available by December 2025 to registered attendees, via publication of airline registration information and links.

A registration with access to the Industry Expo is required to enter the expo floor or attend any one-on-one sessions.

What goes into the cost of NGPA events?

NGPA believes in delivering attendees & members a strong value at our events. Attendees will find our costs are similar or more affordable than many of our peer organizations in the industry when compared.

At first glance some may find NGPA events prices to be high, however, we like to take that opportunity to educate members and attendees on the costs involved in hosting large-scale events. When dealing with hotels, convention centers, and venues some standard costs may surprise you. Did you know that the average hotel charges events between $60 to $125 for one gallon of coffee? In the event industry, especially post-COVID inflation, there are many prices and costs that organizations have to adhere to in order to host their events in a venue able to support the quantity of attendees we see today.

We work hard to keep our attendee prices as low as possible without posing a financial risk to the organization, and we are open to feedback and suggestions from our members.

Can I bring a guest?

Additional attendees may register via the registration portal at the same time or separately from your registration purchase. Additional attendees must pay the current published price for the events. We don’t offer complimentary/discounted guest passes as NGPA incurs the same overhead and catering costs for all attendees equally.

Can I bring my child/children?

Children are welcome with their parent/guardian at our events if registered individually. However, parents may find that not all NGPA events are suited to the interests of young children. Please reach out with questions.

Will aviation industry recruiters be present, and will hiring be taking place at the events?

A hiring event/expo will be offered at this event, during our Thursday & February Industry Expo. Recruiters/companies will not be available to meet with attendees during social/weekend events. 

What is the registration cancelation policy? 

Cancelations will be granted until Friday, January 31st at 11:59pm Eastern, with an administrative fee of $30 for registration packages, $5 for any additional paid add-on session, and $350 for any reserved table purchase if applicable. Please see the registration terms and conditions for more details on this policy. 

What do I do if I have special accommodation requests?

If you need additional assistance at NGPA events within or outside of ADA law, please contact us as soon as possible. NGPA will work to support reasonable requests when reasonable notice is provided to our event planning team.